The Social Security and Tax Number System
- The Social Security and Tax Number (Individual Number) is a unique 12-digit number assigned to every resident of Japan.
- Beginning in January 2017, you will be required to enter your Social Security and Tax Number on application forms you submit to the Health Insurance Society.
Adoption of the Social Security and Tax Number System
Under the Social Security and Tax Number System, every person registered on a certificate of residence will be assigned a 12-digit Individual Number (Social Security and Tax Number). This will make it possible to accurately and efficiently link information for individuals across the domains of social security, tax, and disaster response.
Purpose of adoption of the Social Security and Tax Number System
- Administrative efficiency
The system will greatly reduce the time and effort required by national administrative agencies, local governments, and other organizations for various activities, including checking, transferring, and entering various types of information. By better linking multiple operations, the system will eliminate task duplication and other inefficiencies.
- Realizing a fair and equitable society
The system will make it easier to ascertain income and benefits received from other administrative services. This, in turn, will help prevent cases of unjustified avoidance of burdens or inappropriate receipt of benefits, while providing comprehensive assistance to those who really need it.
- Improving convenience to the public
The system will simplify various administrative procedures and reduce the burden for the public—for example, by reducing the need to attach documents. The system will also allow members of the public to check the information concerning them held by administrative agencies and to receive notifications of and learn about various services such agencies can provide.
Timetable for adopting the Social Security and Tax Number System
Starting January 2016, adoption of the Social Security and Tax Number will proceed steadily in administrative procedures for social security, tax, and disaster response.
Handling of Social Security and Tax Numbers and specific personal information
Social Security and Tax Numbers and personal information containing these numbers (“specific personal information” hereinafter) may not be used for purposes other than those specified by law.
Restrictions apply to the use, provision, and collection of Social Security and Tax Numbers.
- Scope of use of Social Security and Tax Numbers
By law, use of the numbers is restricted to administrative procedures related to social security, tax, and disaster response.
- Requests to provide Social Security and Tax Numbers
The individuals concerned and others can only be asked to provide Social Security and Tax Numbers when this information is necessary to prepare documents for procedures involving social security and tax matters.
- Restrictions on requests to provide Social Security and Tax Numbers and on provision and collection of specific personal information
Requesting or collecting Social Security and Tax Numbers and specific personal information or providing this information to others is prohibited except in accordance with restrictions set forth under law.
The Health Insurance Society will handle Social Security and Tax Numbers as a Person in Charge of Affairs Using the Individual Number.
A Person in Charge of Affairs Using the Individual Number is a national administrative agency, a local government, an independent administrative agency, or other organization that uses Social Security and Tax Numbers in their processing of administrative procedures, as established in Appended Table 1 of the Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure and relevant ordinances.
As a Person in Charge of Affairs Using the Individual Number, the Health Insurance Society will use Social Security and Tax Numbers solely within the scope of such administrative procedures.